Instructional Documents

• PhD Comprehensive Examination (PDF file)

  (Find out what you need to do to start the comprehensive process, e.g., selecting your committee, submitting appropriate paperwork to the ECE Graduate Studies Office, circulating proposal copies, etc.)



• MASc / PhD Seminar Milestone Completion (PDF file)

  (Instructions for completing the seminar degree requirement)



• MASc Program Completion / Meeting Degree Requirements
  - What You Need To Do To Convocate (PDF file)

  (MASc Degree Requirements; Thesis Examination and submission timelines and details)



• PhD Program Completion / Meeting Degree Requirements
  - What You Need To Do To Convocate (PDF file)

  (PhD Degree Requirements; Thesis Examination and submission timelines and details)



• Graduate Student Space Sign-Off Form (PDF file)

  (This form must be completed and submitted at the end of your studies for convocation procedures to begin)



• Thesis Regulations

  (Electronic thesis submissions and formatting requirements/access to UWSpace)



• Graduate Studies Calendar

  (General University Information/Organization of Graduate Studies/Academic Deadlines and Events/Admissions/Definitions/Program information/Regulations including minimum degree requirements/Theses and Convocation/Fees and Registration/UW Policies and Guidelines/Awards and Financial Aid/UW Student Services)



• University Graduate Studies Office Publications

  (This site provides links to A Guide for Graduate Research and Supervision at UW; Guidelines on Graduate Student Support; Guidelines for Thesis Examination Without Public Disclosure, Graduate Student Research Conference, UW Policies, etc.)

Forms - University

University Graduate Studies Office forms

• Change of Supervisor (PDF file)
• Enrollment Confirmation (PDF file)
• Transcript Request (PDF file)
• Intent to Graduate (PDF file)
• Financial Aid
• Course Drop/Add Form (PDF file)

University Office of the Provost forms

• Authorization to be absent from campus for 3 or more business days (Word file)

ECE and Engineering Faculty Forms

• Term Activity Report (PDF file)

  (Due to be submitted to the ECE Grad Office (EIT 3029) by the end of the 2nd week of every term.)



• Confirmation of PhD Thesis Examination Committee Membership (PDF file)

 

• PhD Advisory Committee Report (PDF file)

  (Progress Report and Detailed Plan for Completion of PhD Program - must accompany a Peitition for University Level Extension of Program Time Limit)



• PhD Comprehensive Examination Time Limit Extension Request (PDF file)

  (Required if the Comprehensive Examination will not be conducted by the end of the fourth term of a PhD Program.)



• GRS Confirmation Letter Request Form (PDF file)

  In order that you might receive the most accurate and up-to-date information regarding your employment history at the University of Waterloo, please complete employment (GRA or TA) confirmation requests through this link; and submit the form to Human Resources.

  Please note that letters confirming Graduate Research Studentships (GRS) can still be requested and prepared through our office using the GRS Confirmation Letter Request Form (which is the form obtained by clicking on the link that's the header of this section).

  Note: Confirmation of program of study/registration, degree completion/graduation and/or other sources of funding such as scholarships and awards, must be ordered through the University Graduate Studies Office, Needles Hall Room 2072.

Keys and Office Space

Office space in ECE is not guaranteed, but a desk will be provided, when and if available, to full-time on-campus active MASc and PhD students, and a common study room will be assigned to students in the MEng program.

The information provided in the ECE handout, Keys and Office Space, provides new and current graduate students with details and eligibility requirements for obtaining office space and accessing supervisor labs. In addition, the handout provides contact information and instructions for students who are leaving the University and are required to vacate their offices and return office keys.